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ISIDORe project home / Personal data protection Policy

Personal data protection Policy


ERINHA is the data controller for all personal data processed on the ISIDORe website, the ISIDORe newsletter, for pre-applications to access ISIDORe services, and for ISIDORe events organised by ERINHA, within the meaning of the General Data Protection Regulations (GDPR). For any further information, you can contact ERINHA by email at the address: gdpr@isidore-project.eu and / or by post:
98, rue du Trône / Boîte n°4
B-1050 Bruxelles


If you (the “data subject”) use this website, complete an online form (to pre-apply for access to our services, to subscribe to our newsletter or to register for an event) or email us (for example, to get email updates, ask us to send you further information), we may then be required to collect and use personal data concerning you, such as:

  • Your name, first name
  • Your organisation and country
  • Your email address
  • Your IP address
  • Your ORCID number
  • Information about your research


We send information about ISIDORe and related activities to our newsletter subscribers via an email newsletter. This is done on the basis of consent, if you wish to receive this information you should subscribe to our newsletter. You will be able to unsubscribe from the newsletter at any time.


If you wish to attend one of our events (such as a webinar, meeting, or seminar) you will be asked to provide your data to register for the event. We will use this data to organise the meeting, and to contact you to provide information before the meeting. We may also send you a survey after the event. The data you provide will be held and processed under the legal basis of a contractual relationship into which you enter by submitting your information to enable us to host the event and enable you to attend.

Applications to ISIDORe services

The data you provide when you apply for ISIDORe services via our website will be held and processed under the legal basis of a contractual relationship into which you enter by submitting your information via the application form on the ISIDORe website. See the terms and conditions for more detail.

We use this data to administer the website, to register you for services to which you have subscribed, manage pre-application responses, and to answer any questions or requests for information that you may have. We also reserve the right to send you information directly related to the ISIDORe project, using the email address that you provided. Any such email that we send will include instructions on how to unsubscribe from future mailings.

By providing us with your personal data, you agree to our processing this data for the purposes set out in this privacy policy or any other information notice given to you.

When you complete a full application for service through one of the ISIDORe consortium partner organisations, the data you provide may be shared within the ISIDORe consortium and identified alongside the data you provided for the pre-application, using the ISIDORe ID number to match the pre-application and application data. The ISIDORe consortium partner organisation to whom you provide the application data is the controller of that data. You will be provided with a link to the privacy policy of the partner to whom you submit this application, with details of how that data will be used.


We may also collect, by means of cookies (and other similar technologies), information on how you use the website, in order to improve the content and functionality of this website.


The data collected will be accessible to the administrators of the ISIDORe site, and may be shared with ISIDORe consortium partner organisations, on a need-to-know basis. The data collected cannot be transmitted to a third party without the explicit consent of the data subject.

Pre-application data that you provide will be shared with the ISIDORe consortium partner organisations, including the research infrastructures and access providers who manage and provide the services you have requested. Some of these partners are located outside the European Union. All partners, both inside and outside the EU, commit to complying with the GDPR. Furthermore, we are required to maintain minimal personal data (including your email address, ORCID number, your country, your field of research and request for services), for the purpose of reporting to our stakeholders. Aggregated data will be shared with the European Commission to fulfil the reporting requirements of our grant agreement. These data will be pseudonymised or anonymised to the extent possible. Both raw and aggregated data from pre-applications and applications may be shared with ISIDORe consortium partner organisations, for analytical purposes and to improve our services.


ERINHA will store your personal data for up to five years after the end of the ISIDORe Project as required by our grant agreement with the European Commission (grant agreement number 101046133). This data will be stored in accordance with local law.


ERINHA takes your security and privacy very seriously. The law requires the establishment of a security system to prevent unauthorized access to computer files containing personal data, and to maintain the quality and integrity of such data. When transmitting data over the Internet, you must ensure that this data is encoded or encrypted to prevent access by third parties.


You can contact us at any time by email at: gdpr@isidore-project.eu and / or by post: ERINHA 98, rue du Trône / Boîte n°4 ; B-1050 Bruxelles ; BELGIUM to request access to the personal data we hold about you, rectify errors, request the deletion of your data or withdraw your consent to certain types of processing of your personal data. If such a request would lead one of the ISIDORe consortium partner organisations to violate obligations imposed by legislative or regulatory provisions, or codes of good practice in force, ERINHA may not be able to comply with your request. However, you can always ask us to block the use of your personal data for further processing. In some cases, you may also have a right to the portability of your data to another data controller.